Job Details

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Florida International University
  • Position Number: 2415174
  • Location: Miami, FL
  • Position Type: Human Resources
About FIU

Florida International University is Miami's public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. TheNext Horizonfundraising campaign is furthering FIU's commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums:Patricia & Phillip Frost Art Museum,theWolfsonian-FIU,and theJewish Museum of Florida-FIU. FIU is a member ofConference USA,with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visitwww.fiu.edu.



Job Summary

The FIU Online Human Resources (HR) Coordinator serves as the first point of contact for the FIU Online HR team. Acts as a liaison between FIU Online current and prospective employees and the Division of Human Resources.

  • Serves as the first point of contact for HR related questions, issues, and/or concerns from FIU Online staff and prospective employees, escalating to the appropriate parties when necessary.

  • Serves as a HR liaison between FIU Online and the Division of Human Resources ensuring that the department is aware and informed of any changes in processes or procedures.

  • Assists the HR & Operations Manager and Sr. HR Generalist in preparing for all new position interviews.

  • Posts new positions in relevant platforms to increase outreach.

  • Manages FIU Online HR email inbox and communicates with potential candidates, including sending interview confirmations and expectations, as well as answering general HR questions.

  • Prepares, maintains, and organizes FIU Online HR communication templates and Google Drive folders.

  • Participates in interviews as a moderator and HR representative for part time and full time positions.

  • Ensures that new hires are ready to begin prior to their start date, including coordinating with the appropriate units and internal teams as well as the new hires on necessary equipment, access, and important information.

  • Follows termination processes appropriately. Notifies Employee and Labor Relations, submits separation forms, updates internal systems with termination dates, coordinates with the internal teams on equipment retrieval and access removal.

  • Monitors the FIU Online and University time reporting systems on a monthly basis and ensures discrepancies are fixed.

  • Submits electronic personnel action forms (ePAFs) and electronic position request forms (ePRFs) under the direction of the HR & Operations Manager.

  • Monitors reports relevant to FIU Online HR, including Visa Report, Temporary Employment Expiration Report, Student Graduation Report, PEP Report, Time Off Discrepancy Report. Communicates with HR & Operations Manager and leadership on report statuses.

  • Remains current in Human Resource industry trends.

  • Serves as an University card user for departmental transactions. Adheres to University credit card policies and procedures.




Minimum Qualifications

  • Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.




Desired Qualifications

  • Degree in Business, Human Resources or related field

  • General HR Knowledge in the areas of recruitment and performance management is desirable

  • Demonstrates sensitivity and understanding of a diverse community

  • Experience working in a higher education setting preferred

  • Knowledge of Google Drive




Job Category

  • Administrative




Advertised Salary

  • $40,000-$50,000




Work Schedule

Begin time: 9:30 AM
End time: 5:30 PM





Working Condition(s)

  • Required to spend 50% or more of time operating a computer




Pre-Employment Requirements

  • Criminal Background Check

  • Fingerprinting Check




Other Information

  • Ability to work flexible hours as needed.




How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant statusin "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.





How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest.In this account, you are able to track your applicant statusin "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.





Disclosures

Clery Notice

In compliance with theJeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).



Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.





FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.






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